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Bonjour. Mabuhay.

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Friday, October 15, 2010

NSO Birth Certificate Late Registration Guidelines and Tips

Bonjour. Mabuhay.

So you called the NSO Helpline (02)7371111 or went to the nearest NSO office to request your NSO birth certificate only to receive a copy saying that you don’t have a record of birth at the NSO.

Whoa. Now what? Just when you need that NSO certificate, something like this happens.

Well, I dug up some facts on what to do. Hope these helps.

Delayed Registration of Birth
1. The requirements are:

a) if the person is less than eighteen (18) years old, the following shall be required:
i) four (4) copies of the Certificate of Live Birth duly accomplished and signed by the proper parties;
ii) accomplished Affidavit for Delayed Registration at the back of Certificate of Live Birth by the father, mother, or guardian, declaring therein, among other things, the following:
• name of child;
• date and place of birth;
• name of the father if the child is illegitimate and has been acknowledged by him;
• if legitimate, the date and place of marriage of parents; and
• reason for not registering the birth within thirty (30) days after the date of birth
In case the party seeking late registration of the birth of an illegitimate child is not the mother, the party shall, in addition to the foregoing facts, declare in a sworn statement the recent whereabouts of the mother.
iii) any two of the following documentary evidences which may show the name of the child, date and place of birth, and name of mother (and name of father, if the child has been acknowledged):
• baptismal certificate;
• school records (nursery, kindergarten, or preparatory);
• income tax return of parent/s;
• insurance policy;
• medical records; and
• others, such as barangay captain’s certification.
iv) affidavit of two disinterested persons who might have witnessed or known the birth of the child.

b) If the person is eighteen (18) years old or above.
i) all the requirements for the person who is less than eighteen (18) years old; and
ii) Certificate of Marriage, if married.

2. Delayed registration of birth, like ordinary registration made at the time of birth, shall be filed at the Office of the Civil Registrar of the place where the birth occurred.

3. Upon receipt of the application for delayed registration of birth, the civil registrar shall examine the Certificate of Live Birth presented, whether it has been completely and correctly filled in and all requirements have been complied with.

4. In the delayed registration of the birth of an alien, travel documents showing the origin and nationality of the parents shall be presented in addition to the requirements mentioned in Rule 25.

Now let’s say you need to claim a benefit or an insurance for a close relative. They say you need to present a death certificate as part of the requirements. Say you experience the same thing: no record at NSO. This is what you got to do:

Delayed Registration of Death
No delayed report of death shall be accepted for registration unless the following procedures and requirements are observed and complied with by the concerned parties:
a) four (4) copies of Certificate of Death, which must be accomplished correctly and completely;
b) affidavit for delayed registration which shall be executed by the hospital or clinic administrator if the person died in a hospital, clinic or in a similar institution, or by the attendant at death if the person died elsewhere. In default of the hospital or clinic administrator or attendant at death, the affidavit shall be executed by any of the nearest relative of the deceased, or by any person having legal charge of the deceased when the latter was still alive;
c) the affidavit referred to shall state among other things, the name of the deceased, the facts of his death, the date and place of burial or cremation, and the circumstances why the death was not reported for registration within thirty (30) days after death;
d) authenticated copy of the certificate of burial, cremation, or of other means of corpse disposal; and
e) approval for registration by the health officer in the box provided in the Certificate of Death.

The same goes for marriage certificates so make sure you get your marriage records in order.

Delayed Registration of Marriage
In delayed registration of marriage, the solemnizing officer or the person reporting or presenting the marriage certificate for registration shall be required to execute and file an affidavit in support thereof, stating the exact place and date of marriage, the facts and circumstances surrounding the marriage, and the reason or cause of the delay.

Hope these info help. Stay tuned for more or feel free to ask so we can find out together. :)

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